This Privacy Policy applies to information the European Society for Periodical Research collects about individuals who interact with our organisation. It explains what personal information we collect and how we use it. If you have any comments or questions about this notice, please feel free to contact us at This email address is being protected from spambots. You need JavaScript enabled to view it..

Personal data we process

The following table explains the types of data we collect and the legal basis, under current data protection legislation, on which this data is processed.


Data (key elements)


Enquiring about our organisation

Name, email, message

Legitimate interests - it is necessary for us to read and store your message so that we can respond in the way that you would expect.

Exchanging information via our mailing list

Name, email

Consent - you have given your active consent by subscribing to our Listserv mailing list.

Paying your membership constibution

Name, email, address, payment information

Legitimate interests - this information is necessary for us to send you an invoice fo your annual membership fee.

Signing up as a member

Name, email, affiliation, address

Contract - by registering as a member you have entered into a contractual relationship with us.

Website functionality

Website activity collected through cookies

Legitimate interests - it is necessary for us to store a small amount of information, usually through cookies, to monitor and improve the functioning of our website. 


How we use your data

We use your personal data to support our mission of providing an international network for periodical scholars. This includes:

  • Replying to enquiries you send to us
  • Contacting Listserv subscribers with information about ESPRit conferences
  • Sending publication announcements on behalf of the Journal of European Periodical Studies
  • Inviting registered ESPRit members to our annual business meeting
  • Sending out invoices for membership fees through Paypal.

We will only use your data in a manner that is appropriate considering the basis on which that data was collected.

When we share your data

We will only pass your data to third parties in the following circumstances:

  • you have provided your explicit consent for us to pass data to a named third party;
  • we are using a third party purely for the purposes of processing data on our behalf and we have in place a data processing agreement with that third party that fulfils our legal obligations in relation to the use of third party data processors; or
  • we are required by law to share your data.

In addition, we will only pass data to third parties outside of the EU where appropriate safeguards are in place as defined by Article 46 of the General Data Protection Regulation.

How long we keep your data

We take the principles of data minimisation and removal seriously and have internal policies in place to ensure that we only ever ask for the minimum amount of data for the associated purpose and delete that data promptly once it is no longer required.

Right you have over your data

You are entitled to access, change, or delete the personal data that we hold. Please email your request to the ESPRit membership officer at This email address is being protected from spambots. You need JavaScript enabled to view it..

Cookies and usage tracking

A cookie is a small file of letters and numbers that is downloaded on to your computer when you visit a website. We use some cookies that help us collect anonymous information about how people use our website. Google Analytics generates statistical and other information about website usage by means of cookies, which are stored on users' computers. The information collected by Google Analytics about usage of our website is not personally identifiable. The data is collected anonymously, stored by Google and used by us to create reports about website usage. Google's privacy policy is available at

Data security and retention

We maintain our member's personal information until cancellation of their membership. We take all reasonable precautions to protect these data against loss, theft, alteration, or destruction by using appropriate administrative, physical, and technical security measures.